The initial requirement of any non-profit organization seeking a grant from the THFF is that of a letter of intent. This letter gives the foundation directors a first look at the fit of the request to their funding policies/criteria. It gives the requestor a quick review without a substantial effort as required by the grant request itself. The Hagen Family Foundation’s ("THFF") Board of Directors decides on its grants at its annual meeting in August of each year. A letter of intent and all subsequent items should be mailed to the foundation’s office by the dates indicated in the application timeline. The letter of intent may be completed using the online form, but must still be printed, signed, and mailed to the Foundation by the deadline.
Should the letter of intent be favorably considered by the foundation board of directors then the requestor will be contacted in early June and asked to generate a more detailed grant request document. The detailed grant request document is due in mid July.
Grant requests should include all the following information in the format provided in the grant request format. Specific information required in the grant request includes:
- a brief background of the organization applying for funding
- a description of the project for which the organization is seeking funds
- qualifications of the people who will be directing the project
- an explanation of how the success of the project will be measured
- roles of the other organizations you will be working with to accomplish your objectives
- plans for the future sustainability of the project
- the specific dollar amount being requested from the foundation.
Request enclosures should include:
an operating budget for the project showing what the organization and other appropriate parties are committing to the effort.
a listing of the organization’s board of directors
a copy of the organization’s IRS 501(c)(3) determination letter.
Unfortunately, the foundation finds that its resources do not come close to accommodating all the good requests submitted and must decline the majority of the proposals it receives, including many that meet the grant-making criteria. Applicants will be notified about the disposition of their request within two weeks of :
- receipt of the proposal if it is determined that the proposal will not be deliberated by the foundation’s board of directors, or
- deliberation of the proposal by the foundation’s board of trustees.